Valid Documents Every HGV Driver Needs – Simple Checklist

If you’re training for a Class 1 licence or already on the road, the paperwork can feel like a maze. The good news is you only need a handful of key documents, and keeping them current is easy once you know what to look for.

Core papers you must carry

1. Full UK driving licence (Class 1) – This is the backbone of your legal right to drive a heavy goods vehicle. Make sure the licence shows the “Class 1” entitlement and that the photo matches you.

2. Driver Certificate of Professional Competence (CPC) – After 12 months of driving professionally, you need a valid CPC card. It proves you’ve completed the mandatory training modules and passed the assessment.

3. Vehicle registration document (V5C) – The V5C confirms you’re the registered keeper of the truck you’re driving. It’s not the same as road tax; it just shows ownership or responsibility.

4. Valid MOT certificate – Any HGV over three years old must pass an MOT test. The certificate is valid for 12 months, so mark the expiry date on your calendar.

5. Insurance policy documents – You need a commercial motor insurance that covers the type of load you’re carrying. Carry the policy summary or a digital copy that can be shown on request.

Extra paperwork that can save you hassle

Driver’s medical fitness report – A doctor’s declaration of fitness is required for the first licence and after any serious health change. Keep a recent copy handy.

Vehicle safety documents – Load sheets, tachograph records, and any permits for oversized loads should travel with the vehicle. They’re not always checked, but they protect you if a police officer asks.

Training certificates – If you’ve completed specialised courses (e.g., ADR for hazardous goods), keep those certificates. They’re often needed for specific jobs.

Having all these papers in a single folder or a dedicated app makes it easy to pull them out at an inspection. A1 HGV Driver Education recommends using a waterproof binder that fits under the seat, so rain or dust won’t ruin anything.

Don’t wait until you’re pulled over to discover a missing paper. Set a reminder for each expiry date on your phone, and give yourself a week before renewal to sort it out. Most renewals can be done online, and a quick scan of the new document into your folder saves you from scrambling later.

Remember, the law cares about safety, not paperwork. But without the right documents, you risk fines, licence suspension, or even losing a job. Keep the basics tidy, stay on top of renewals, and you’ll focus on driving instead of paperwork.

Need more guidance on HGV licences or CPC training? A1 HGV Driver Education offers free checklists and step‑by‑step guides to keep your paperwork straight. Reach out and stay compliant today.